Download Outlook Email as PDF
In summary, MS Outlook is a widely used email client that allows users to manage their personal information. It stores mailbox items such as emails, contacts, calendars, and tasks in PST files. However, there may be situations where users need to convert PST files to PDF format. This could be due to various reasons, such as discontinuing the use of Outlook, accessing data offline, or the need for a more universally accessible document format.In this blog, we will explore the reasons behind the need to convert PST to PDF and discuss various methods to accomplish this task, including preserving attachments files.
Why do Users want to Convert Outlook Files to PDF?
PDF files are widely used for storing documents in an electronic format due to their convenience and versatility. There are several advantages that make users want to export PST files to PDF:
Consistent Viewing: PDF files display the same content and layout regardless of the operating system, device, or software being used. This ensures that the document's integrity and formatting are maintained.
Ease of Use: PDF files are easy to create, read, and use. They can be opened and viewed using various PDF reader applications, making them accessible to a wide range of users.
Offline Access: Users may want to download Outlook emails as PDF files to access them offline. This allows them to view and reference their emails even without an active internet connection.
Migration Needs: There may be instances where users need to migrate their Outlook emails to another application. Converting PST files to PDF format provides a convenient way to transfer and store the emails in a universally accepted format.
Password Protection: PDF files can be protected with password encryption, ensuring that the content remains secure and reducing the risk of data loss or unauthorized access.
Easy Transfer: Once information is stored in a PDF file, it becomes easier to transfer and share with others, as PDF files can be easily attached to emails or shared through various file-sharing platforms.
Overall, exporting PST files to PDF format offers numerous benefits, including consistent viewing, ease of use, offline access, migration flexibility, enhanced security, and seamless transfer of information.
Manual Methods to Convert PST to PDF with Attachments
There are various methods to convert Outlook PST to PDF format. Here, we discuss the two best manual methods to download Outlook emails in PDF format. Follow the workable steps to export the Outlook folder to PDF completely.
Method 1: Convert PST file to PDF Using Adobe Acrobat Adobe Acrobat is indeed a popular application for editing and creating PDF files. It provides a plugin that integrates with Outlook, allowing you to save emails as PDF files. Here are the steps to convert PST to PDF using Adobe Acrobat:
Launch the Outlook application and navigate to the top bar.
Look for the Adobe PDF option and click on it.
Select the emails that you want to convert to PDF format.
In the Adobe PDF tab, click on the selected email messages.
From the drop-down list, choose the "Create a New PDF" option.
A new tab will open, allowing you to specify the saving location and file name for the PDF.
Once you have set the preferences, click the "Save" button to download the Outlook email messages as PDF files.
Method 2: Export PST to PDF Using MS Outlook
Indeed, Microsoft Outlook provides a built-in feature to print email messages as PDF files, making it a convenient option for converting PST to PDF. Here are the steps to perform the conversion:
Open Microsoft Outlook and navigate to the email messages you want to convert to PDF format.
Go to the "File" tab in the top menu.
Click on the "Print" option.
In the Print dialog box, click on the "Print Options" button.
In the Print tab, select "Microsoft Print to PDF" from the list of available printers.
Configure any other required print options, such as the page range or number of copies.
Click the "Print" button to initiate the conversion process.
In the "Save Print Output As" dialog box, specify the desired file path and name for the PDF file.
Finally, click the "Save" button to convert the selected email to PDF format.
By following these steps, you can efficiently convert your selected Outlook email messages to PDF format using the Microsoft Print to PDF option. The resulting PDF file will be saved to the specified location on your system.
A Professional Method to Convert PST to PDF With Attachments files
The above methods are beneficial to convert Outlook PST to PDF format, but allow you to convert a single email message into PDF format and technical too. Thus, we recommend you to go for the PST to PDF Converter Tool by, which allows users to export multiple Outlook PST files to PDF format.
Follow the Steps to Download Outlook Email as PDF format
Download and install a PST to PDF Converter tool on your computer. Make sure to run it as an administrator.
Launch the converter tool and browse your computer to locate the PST files you want to convert. Click on the "Next" button.
Check the folders within the PST file and preview the necessary folders if required. Click "Next" to proceed.
From the drop-down list, select the saving format as PDF.
If you want to exclude duplicate emails, use the "Remove Duplicate Mail" option. You can also deselect any attached files if necessary.
Click on the "Path To Save" option to choose the output folder location where the converted PDF files will be saved.
If you only want to convert emails within a specific date range, use the "Mail Filter" option to set the desired date range.
Once all the settings are configured, click on the "Convert" button to start the conversion process from Outlook PST files to PDF format.
Conclusion All the methods explained in the blog are really helpful and workable to convert Outlook PST files to PDF format; you can use any of them. However, we recommend you to use the PST Converter Software, which helps you to convert single and multiple PST files to PDF format within a few simple steps.